Job Responsibilities:
- Arrival & Departure Formalities:
- Manage and ensure timely completion of arrival and departure formalities for vessels.
- Coordinate crew change procedures and other husbandry (ship maintenance, repairs, cleaning, hull and rigging upkeep, and equipment maintenance) formalities at the port.
- Documentation and Reporting:
- Handle all vessel import and export documentation, ensuring accuracy and compliance.
- Issue Bill of Lading, Mate’s Receipt, Cargo Manifest, and other essential documents for export vessels.
- Customs and Authority Coordination:
- Submit Bill of Entry (BOE) and Import General Manifest (IGM) to customs.
- Liaise with customs, port authorities, PHO (Port Health Organization), MRCC (Maritime Rescue Coordination Centre), VTMS (Vessel Traffic Management Systems), and other relevant authorities to ensure smooth vessel operations.
- Stakeholder Communication and Coordination:
- Inform all relevant stakeholders (owners, agents, and terminal operators) regarding the vessel’s status at the port.
- Communicate effectively with terminals, owners, masters, and other stakeholders for seamless vessel turnaround.
- Costing and Client Coordination:
- Quote costs to clients for required services and manage billing procedures.
- Prepare invoices and follow up with clients to ensure timely payments for services rendered.
- Port Operations Supervision:
- Oversee the loading and discharge of vessels at the port, ensuring efficient port operations.
- Coordinate husbanding activities and ensure the vessel’s operations are managed according to client specifications.
- Reporting and Documentation Management:
- Prepare and submit TDR (Turnaround Reports) to owners and head office after the vessel departs the port.
- Provide timely operational updates and reports to principals regarding vessel activities.
- Communication and Follow-up:
- Respond promptly to emails from principals and other concerned parties to avoid any communication gaps.
- Ensure timely follow-up and provide status updates to all parties involved in vessel operations.
- Key Skills and Competencies:
- Communication Skills: Strong ability to communicate with port authorities, clients, vessel crew, and other stakeholders to ensure smooth operations.
- Attention to Detail: Precision in preparing and managing critical documentation, including customs and port forms.
- Multitasking: Capable of managing multiple tasks and ensuring all aspects of vessel operations are handled efficiently.
- Able to manage the Branch operations and the large team.
- Ensure the branch meets operational standards and company policies
- Leadership and team management.
- Strong communication and interpersonal abilities.
Interested candidate share updated cv on : Salary@mastergroups.com